Katy ISD Volunteer Guidelines - Applies to All Volunteers

Katy ISD requires all volunteers serving on or off-campus during or after the instructional day to register with the district through its Raptor security system. Volunteers are required to register (or re-register) annually.

Authorized Areas & Activities

Volunteers may only participate in activities approved by campus administration and must remain in designated, authorized areas during their visit.

Classroom

• Volunteers must work under the direction of campus staff in an open, observable area.
• Volunteers are not authorized to discipline or evaluate students.

Workroom

• Volunteers must follow campus guidelines regarding bringing children into work areas.
• Volunteers must follow campus procedures for training and use of equipment and materials.

Board Policy Compliance

Volunteers are required to follow all applicable Katy ISD Board policies while volunteering, including but not limited to:

• GKA – Community Relations: Conduct on School Premises, GKC – Community Relations: Visitors, GKC – Community Relations: School Volunteer Program

Check-In Requirements

Volunteers must:

• Park in designated parking areas.
• Check in through the campus front office and complete Raptor verification using a government-issued ID.
• Wear a visible visitor or volunteer badge at all times while volunteering on or off campus.

Check-Out Requirements

Volunteers must check out with front office staff before leaving and return their Raptor visitor/volunteer badge. This helps campuses and programs track volunteer participation and maintain awareness of individuals in the building.

Confidentiality

Volunteers must respect and maintain the confidentiality of student information at all times. This includes any personal, academic, behavioral, or other student information they may encounter while volunteering.

Emergency Procedures

Volunteers should familiarize themselves with campus emergency procedures, including the Emergency Response Guide. During an emergency, volunteers must follow the direction of campus staff and administration.

Photography and Video

Volunteers may not photograph or record students unless authorized by campus administration.

Professional Conduct

Volunteers are expected to maintain professional and respectful behavior at all times, including appropriate language, attire, and interactions with students and staff.

Volunteers should:

• Silence or turn off cell phones while volunteering.
• Notify the appropriate event sponsor or volunteer coordinator in advance if they are unable to fulfill a commitment.
• Respect teacher time. Personal concerns should be addressed through scheduled parent meetings.
• Represent Katy ISD positively and avoid expressing differences of opinion or dissatisfaction with teachers, staff, or other volunteers while on campus.
• Follow campus-specific guidelines regarding bringing children when volunteering.

Supervision

Volunteers must always work under the supervision of a Katy ISD staff member. Volunteers should not be left alone with students unless specifically authorized for approved one-on-one programs, such as KEYS Mentoring, where required training and safeguards are in place.